Enrollments & Student files

🎓 Principal

hemle-school → Enrollment requests · Students

HEMLE manages two enrollment routes: requests submitted by parents via the mobile app, and direct enrollments carried out by administrative staff.

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Route A — Parent request (via hemle-mobile)

1. The parent submits a request

From the mobile app, the parent:

1. Searches for the school by its code (e.g. EPL-001)
2. Fills in the form: child's information, desired class, required documents
3. Submits the request

2. The request arrives in hemle-school

hemle-school → Enrollment requests

The table shows requests with their status: Pending, Accepted, Rejected, Info required.

The navigation badge shows the number of pending requests.

3. Reviewing a request

Click on a request to access the full file:

• Applicant information — child's identity, requested class
• Parent/guardian information — contact details, relationship
• Submitted documents — list of supporting documents (downloadable)
• Built-in messaging — exchanges with the parent about this request

4. Making a decision

Decision	Code	Effect
Accept	ACCEPTED	Automatically creates the student file, assigns the class and academic year
Reject	REJECTED	Notifies the parent of the refusal with reason
Info required	INFO_REQUIRED	Requests additional documents or information from the parent

Automatic student file

When a request is accepted, HEMLE automatically creates:

• The student file (StudentFolder) in the school
• An annual folder (YearFolder) for the current academic year
• The fee sheet based on the fee structures configured for the level
• The parent ↔ student link for mobile access

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Route B — Direct enrollment (without request)

hemle-school → Students → New student

Used for in-person enrollments or transfers from another school.

1. Click "New student" (or "Add without request")
2. Enter the student's information: first name, last name, date of birth, gender, photo
3. Select the academic year and class
4. Confirm — the file and fee sheet are created immediately

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Viewing student files

hemle-school → Students

The table lists all active students for the current year. For each student you can access:

• Personal information
• Class and level
• Tuition fees and payments
• Grades and results
• Attendance
• Homework
• Academic record (history across all years)